The so called Project Management Tools
Most of the existing Project Management IT tools promise the “management”. However, they actually deliver only the “planning” with just a hint of task and cost management (again related to planning). In an average IT project we mostly manage only the deadlines, working hours and human resources. For a project like that this could be enough. At the end the “IT guys” are the ones that actually develop such tools. Considering that, it’s understandable why do they call them “Project Management Tools”. On the other hand, a real PMIS is something else
The purpose of a project management tool
The projects that we usually manage are far more complex. They can reach such a level of complexity, that we can’t consider those tools as “management tools”. After all they support at most the (rough) planning stage and only basic control functions (mostly schedule and cost control).
An average project manager is used to improvise the problem solving. On the other hand, a “Project Management Office Manager” needs to document such improvisation attempts in the project knowledge base. The “Knowledge” data can help us with the future projects – the target is to reach a minimal (if not zero) improvisation level and a system approach to the project management processes.
In our software solution we tried to define and follow all the steps during the entire project lifetime cycle.
… a real PMIS
We want a resource management system (ERP) integrated in a Project Management Information System (PMIS) with the common management workflow while still following the main three project management standards and practices (like Project Management Body of Knowledge- PMBOK, International Project Management Association – IPMA and International standard guidance on project management – ISO 21500) and to build the foundations for a full spectrum management system.
If we’re able to manage the changes, we can definitely manage the results of those changes. Therefore, the change management is the base for a successful project management. It’s simply much more than just managing tasks.